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Boardrooms are available for use on a rental basis. Use of the rooms must not interfere with the daily work of the MBA staff. 

 

Confirmation 

Bookings are not confirmed or guaranteed until a signed Boardroom agreement is received by the MBA. You will receive confirmation for your booking once the agreement has been received. 

 

Availability 

Boardroom bookings are available on a first come, first served basis. All guests must depart the room at or before the indicated end time stated in the contract. Space for the boardroom is booked only for the times indicated. 

 

MBA reserves the right to cancel the boardroom booking. Should a cancellation occur by the MBA, you will not be charged for the booking. MBA also reserves the right to refuse rental of the boardroom at their discretion. 

 

Payment 

Renters must pay for their rental prior to, or on the day of their booking. Cancellation Policy Cancellations made up to 48 hours before booking will be charged 50% of the total rental fee. Cancellations made within 24 hours of booking will be charged 100% of the total rental fee. MBA also reserves the right to cancel a room rental for MBA events. 

 

Set-up 

The boardroom can accommodate 8 boardroom styles. Tables should not be moved without prior authorization. The Organization renting the space is responsible for set-up, clean-up and ensuring the premises are properly secured and left in the same condition it was found. 

 

 

Food & Beverages

Coffee and tea and water are available (includes stir sticks, cream, sugar, coffee mugs). Other supplies are the responsibility of the renter (i.e. plates, cutlery, napkins etc.) MBA does not provide catering services, but a list of member caters can be provided. Please note: food items and supplies that are in the kitchen area belong to MBA and are not available for use.

 

Equipment & Supplies 

With notice, rental of the boardroom includes the following:  conference room table and chairs  use of a dry erase board/easel,  Wi-Fi access, large screen TV with HDMI laptop connectivity Please confirm availability prior to meeting. The renter must provide all other equipment and supplies. 

 

Cleaning 

The renter of the boardroom agrees to assume all responsibility for the cleanliness of the boardroom, returning it to the state in which it is found: A $100.00 fee will be changed for cleaning the boardroom if left in a mess. garbage must be thrown out in the provided receptacle, all dirty dishes cleaned, and chairs returned to their proper place around the boardroom table. The renter agrees to assume all liability regarding the actions of his/her guests. The renter and guests are asked to respect the boardroom. Any items (food products, supplies, incidental effects) that are not directly provided by the renter are assumed to belong to MBA and its staff and are therefore inaccessible to the renter and guests. Renters are responsible for any damage to the facilities and/or contents and fixtures. All damage must be reported to the MBA staff immediately. Room Renters will be expected to cover all repairs and replacement cost of any damage to the facility itself and or the contents of such. Renters are not to leave items in the boardroom, kitchen or basement. All items not belonging to the MBA are to be removed from the building when rental is completed. MBA will not be responsible for lost or damaged items that are left at the MBA building. Please turn off the lights when you leave. 

 

 

Parking 

Free parking is available on the streets for the short term. Free parking is available in the back. The parking lot is available with boardroom rental use. 

 

Alcohol & Smoking Policy 

Unless approved in advance, please do not bring alcoholic beverages onsite. Smoking is not permitted inside or immediately outside the building. This includes all tobacco, e-cigarettes & vapes etc. 

 

Liability

 It is understood, MBA is in no way responsible for any personal injuries, property damages, or other liabilities that may be incurred during use of their facility. Renter agrees to release indemnity and hold MBA and its Landlord MBA of any such damages. 

 

Other 

In any and all promotions and communications regarding your company’s meeting/event, MBA name is only to be used as the meeting location. Any request for MBA to support, promote, or sponsor or endorse your meeting/event must first be approved by MBA. Any promotion or sales of products or services during your meeting must first be approved by MBA. Any invitation extended to the news media to cover your meeting/event at MBA must first be approved by MBA. Approved by the Property Management Team 2020.